Privacy Policy
Data controller: Principle Care Homes
As part of any recruitment process, Principle Care Homes collects and processes personal data relating to job applicants. Principle Care Homes is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
What information does Principle Care Homes collect?
Principle Care Homes collects a range of information about you. This includes:
- your name, address and contact details, including email address and telephone number;
- details of your qualifications, skills, experience and employment history;
- information about your current level of remuneration, including benefit entitlements;
- whether or not you have a disability for which Principle Care Homes needs to make reasonable adjustments during the recruitment process; and
- information about your entitlement to work in the UK.
Principle Care Homes may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.
Principle Care Homes may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. Principle Care Homes will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so.
Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
Why does Principle Care Homes process personal data?
Principle Care Homes needs to process data to take steps at your request prior to entering into a contract with you. We may also need to process your data to enter into a contract with you.
In some cases, Principle Care Homes needs to process data to ensure that we are complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.
Principle Care Homes has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows Principle Care Homes to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. Principle Care Homes may also need to process data from job applicants to respond to and defend against legal claims.
Principle Care Homes may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics. We may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. Principle Care Homes processes such information to carry out its obligations and exercise specific rights in relation to employment.
For some roles, Principle Care Homes is obliged to seek information about criminal convictions and offences. Where Principle Care Homes seeks this information, we do so because it is necessary for us to carry out its obligations and exercise specific rights in relation to employment.
If your application is unsuccessful, Principle Care Homes may keep your personal data on file in case there are future employment opportunities for which you may be suited. Your personal data will also be automatically inserted into any other job applications that you may wish to make (you will be able to review and edit the details before submission. Principle Care Homes will ask for your consent before we keep your data for this purpose and you are free to withdraw your consent at any time.
Who has access to data?
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
We use a recruitment software system called Reach ATS which is provided and hosted by a company called Instinctive Technologies Ltd. This system is used to store your data and communicate with you during the recruitment process. Instinctive Technologies Ltd store data in the UK.
Principle Care Homes will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment. Principle Care Homes will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.
Principle Care Homes will not transfer your data outside the European Economic Area.
How does Principle Care Homes protect data?
Principle Care Homes takes the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
For how long does Principle Care Homes keep data?
If your application for employment is unsuccessful, Principle Care Homes will hold your data on file for 2 years after the end of the relevant recruitment process. If you agree to allow Principle Care Homes to keep your personal data on file, Principle Care Homes will hold your data on file for a further 1 year for consideration for future employment opportunities. At the end of that period (or once you withdraw your consent), your data is destroyed.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
Your rights
As a data subject, you have a number of rights. You can:
- access and obtain a copy of your data on request;
- require Principle Care Homes to change incorrect or incomplete data;
- require Principle Care Homes to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
- object to the processing of your data where Principle Care Homes is relying on its legitimate interests as the legal ground for processing.
If you would like to exercise any of these rights, please contact us.
If you believe that Principle Care Homes has not complied with your data protection rights, you can complain to the Information Commissioner.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to Principle Care Homes during the recruitment process. However, if you do not provide the information, Principle Care Homes may not be able to process your application properly or at all.
Automated decision-making
Recruitment processes are not based solely on automated decision-making.